Principles and values
The Once for Scotland Workforce Policies ensure all employees and workers are treated in a non-discriminatory, fair and consistent way.
These policies are person-centred and should be applied using the NHSScotland values of:
- care and compassion
- dignity and respect
- openness, honesty and responsibility
- quality and teamwork
There are a number of key principles which underpin these policies and must be applied:
Right to be represented
All employees have the right to be represented by a trade union representative. Alternatively, they can be accompanied by a work colleague not acting in a legal capacity. The right to be represented applies at all stages and under all workforce policies, including any investigatory process
In the case of trade union representatives, they will have the right to be represented by a full-time officer of the relevant trade union.
Equality and diversity
Policies should be applied with a view to eliminating unlawful discrimination, harassment, victimisation and less favourable treatment.
They should be applied fairly and consistently to any employee or worker regardless of:
- protected characteristics (age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership or pregnancy and maternity)
- personal characteristics such as trans identities including non-binary, weight, social status
- offender status
- membership or non-membership of a trade union
- contractual status - part-time or fixed-term
Early intervention and application of these policies will encourage good relations and advance equality of opportunity.
You can find out more about how these policies have been impact-assessed by visiting each policies overview page.
All employees and workers have the right for their confidentiality to be protected and are required to respect the confidentiality of others. This is both a legal and contractual obligation.
All workforce policy processes are subject to strict confidentiality and any breach will in itself be investigated. This may lead to disciplinary action, and in some cases legal proceedings.
Supportive approach and open communication
An open, honest approach to communication by all parties is key to the successful application of these workforce policies. Managers, employees, trade union and HR representatives should encourage an early resolution approach wherever appropriate and possible.
A person-centred approach should be taken to reflect the individual nature of each situation while a consistent process is followed. Support should be identified and offered to all parties.
Employees should be encouraged to raise concerns and offered support to do so. This should be without fear of victimisation, subsequent discrimination or disadvantage. Support will be provided to the employee or employees raising a concern and those who are the subject of any complaint.
Equity of access
All employees should be supported to ensure they are aware of the workforce policies and can access these when required. Support should also be available to assist employees to understand and actively participate when necessary.
It is recognised that some employees, may at times, have difficulty expressing themselves verbally or on paper. For example, those whose first language is not English or those with literacy issues may need additional support to access or participate fully and equitably in workforce policy processes.
Consideration should be given to communications with employees who may have additional needs, and where these impact on their ability to understand or express themselves. For example learning difficulties, physical disabilities, or mental health issues.
These employees should be encouraged to seek assistance from their manager, a work colleague, a trade union, a professional organisation representative, or a representative from the HR department. Where required, an interpreter or translator should be provided and advocates should be allowed to support the employee, to ensure they are able to fully engage in any process.
Find out about the roles and responsibilities of the people using our workforce policies across the NHS in Scotland.
Read about the responsibilities of your employer when processing and storing personal information linked to workforce policy processes.
View the advice and support available to help anyone involved in workforce policy processes.