Overview of chart structure

Chart begins when an employee has an initial conversation with their manager, then the employee submits a Flexible working request form.

If the request includes a change to work location where home is one of the locations, the employee must complete a health, safety, and wellbeing self-assessment.

The manager and employee meet to formally discuss the flexible working request, then the manager confirms the outcome in writing.

If the request is agreed upon, the Flexible working agreement form is completed. It is reviewed as documented in the flexible working agreement.

The manager and employee meet to review the flexible working agreement. If the employee or their manager requests a change and it is agreed upon, the flexible working agreement is updated.

If the employee’s request is not agreed, they can appeal. At the appeal hearing, there are 3 possible outcomes:

1. Appeal upheld
2. Alternative proposed by appeal panel
3. Appeal not upheld

If the outcome is 1, appeal upheld, the flexible working agreement is completed, then reviewed as documented.

If the outcome is 2, alternative proposed by the appeal panel, the employee can choose to accept or reject it. If the employee accepts the appeal panel proposal, the flexible working agreement is completed, then reviewed as documented.

If the outcome is 3, appeal not upheld, the process ends.

Flexible Work Location Policy flowchart

Chart begins when employee and manager have initial conversation. Then employee completes flexible working request form.

Then the question is asked, does the request include a change to work location?

If the answer is no to the question, does the request include a change to work location, then the flow connects to the step, manager and employee meet to discuss flexible working request. To go to this step, follow the next link otherwise skip the next link. Jump to the step manager and employee meet to discuss flexible working request.

If the answer is yes to the question, does the request include a change to work location, then the question is asked, is home a requested work location?

If the answer is no to the question, is home a requested work location, then the flow connects to the step, manager and employee meet to discuss flexible working request. To go to this step, follow the next link otherwise skip the next link. Jump to the step manager and employee meet to discuss flexible working request.

If the answer is yes to the question, is home a requested work location, then employee completes Health, safety, and wellbeing self-assessment.

Then manager and employee meet to discuss flexible working request, then manager confirms outcome in writing.

Then the question is asked, is agreement reached?

If the answer is yes to the question, is agreement reached, then flexible working agreement(s) completed, then review as documented in flexible working agreement(s).

Then the flow connects to the step, manager and employee meet to discuss flexible working agreement(s). To go to this step, follow the next link otherwise skip the next link. Jump to the step manager and employee meet to discuss flexible working agreement(s).

If the answer is no to the question, is agreement reached, then the question is asked, employee appealed?

If the answer is no to the question, employee appealed, then the process ends.

If the answer is yes to the question, employee appealed, then continue to progress to appeal hearing.

Appeal hearing

Then appeal hearing, then there are 3 possible outcomes:

1. Appeal upheld
2. Alternative proposed by appeal panel
3. Appeal not upheld

If outcome 3, appeal not upheld, then the process ends.

If outcome 2, alternative proposed by appeal panel, then the question is asked, employee accepts proposal?

If the answer is no to the question, employee accepts proposal, then the process ends.

If the answer is yes to the question, employee accepts proposal, then flexible working agreement(s) completed, then review as documented in flexible working agreement(s).

Then the flow connects to the step, manager and employee meet to discuss flexible working agreement(s). To go to this step, follow the next link otherwise skip the next link. Jump to the step manager and employee meet to discuss flexible working agreement(s).

If outcome 1, appeal upheld, then flexible working agreement(s) completed, then review as documented in flexible working agreement(s).

Then manager and employee meet to discuss flexible working arrangement(s). Then the question is asked, change requested by employee or manager?

If the answer is no to the question, change requested by employee or manager, then flexible working agreement(s) confirmed. Then review as documented in flexible working agreement(s). Then the flow returns to the step, manager and employee meet to discuss flexible working arrangement(s). To go to this step, follow the next link otherwise skip the next link. Jump to the step manager and employee meet to discuss flexible working agreement(s).

If the answer is yes to the question, change requested by employee or manager, then the question is asked, is agreement reached?

If the answer is yes to the question, is agreement reached, then flexible working agreement(s) updated, then review as documented in flexible working agreement(s). Then the flow returns to the step, manager and employee meet to discuss flexible working arrangement(s). To go to this step, follow the next link otherwise skip the next link. Jump to the step manager and employee meet to discuss flexible working agreement(s).

If the answer is no to the question, agreement reached, then the question is asked, employee appealed?

If the answer is yes to the question, employee appealed, then the flow returns to the step, appeal hearing. To go to this step, follow the next link otherwise skip the next link. Jump to step, appeal hearing.

If the answer is no to the question, employee appealed, then the process ends.