Grievance Policy : Stage 2 collective grievance outcome letter
Use this letter template at Stage 2, when writing to a nominated employee to confirm the outcome of a collective grievance.
STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]
Dear < Title, Surname (name of Nominated Employee Representative)>
Collective Grievance Stage 2 Outcome
Further to the Stage 2 Collective Grievance Hearing held on <DD/MM/YYYY >, I now write to confirm the outcome.
The Hearing was convened in line with NHSScotland Grievance Policy. I was supported at the hearing by <First Name, Surname and job titleof HR representative>. At the meeting you were <represented><accompanied> by <First Name, Surname><Union><Job Title> <were not represented or accompanied and you were happy to proceed on that basis>
At the hearing <you> <your representative > outlined your grievance which is summarised as follows:
- <insert bullet point summary>
After considering carefully all of the information and evidence that has been presented, my findings are as follows:
- <Insert findings in relation to each of the bullet points of above and then for each point add appropriate outcome sentence:>
[Outcome sentence] On that basis I have concluded that this point of grievance is <upheld><partially upheld><not upheld.>
<As a result of these findings, I propose to take no further action.>
<As a result of these findings, I propose to take the following action:>
- <Summarise action to be taken.>
This concludes the internal process.
<First Name, Surname, Job title>
Chair of Stage 2 Hearing
CC: <Human Resources Representative (panel)>
<Stage 1 Human Resources Representative>
<Stage 1 Hearing Chair>
<Trade Union Representative>