Conduct Policy : Early Resolution initial meeting outcome letter
Use this letter template when writing to an employee to confirm the outcome of Early Resolution following an initial meeting.
STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]
Dear <Title Surname>,
Outcome from Early Resolution Initial Meeting
Following your discussion with myself on the <DD/MM/YYYY> regarding the <incident(s)><allegation(s)> I am writing to confirm what we agreed. At the meeting you were <represented><accompanied> by <name><Union><job title> <were not represented or accompanied and you were happy to proceed on that basis>.
The purpose of this meeting was to provide a supportive environment to discuss [Insert detail of the incident(s) / allegation(s)] and to determine any underlying issues and identify potential solutions.
[delete as appropriate]
As a result we agreed on the following improvements that needed to be demonstrated and your conduct will be reviewed over the next <insert length of review period>:
- <Summary of improvements needed and timescales>
We also agreed the following support mechanisms:
- [summary of support e.g. training, referral to the Occupational Health Service, mentoring / supervision arrangements, flexible working, employee counselling service, etc]
You should be aware that if the above supportive measures do not demonstrate the necessary improvements to your conduct/behaviours, or should your conduct cause any concern in the future, the organisation may conduct a formal investigation using the Workforce Policy Investigation Process.
As a result of these discussions I concluded that a formal investigation using the Workforce Policies Investigation Process is required. You will receive a letter confirming the process for the investigation in the near future.
If you have any queries regarding the above, please do not hesitate to contact me.
<First Name Surname of Manager>
Cc Trade Union Representative
Enc <Any supporting documentation>