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Conduct Policy : Early Resolution initial meeting invite letter

Published: 01 March 2020


Version history

Use this letter template when writing to an employee, inviting them to attend an initial meeting.

[Recipient's name & address]



Dear <Title, Surname>,

Invite to Early Resolution Initial Meeting

Following the recent <incident(s)><allegation(s)> which <I witnessed><have been brought to my attention>, I would like to meet with you under the early resolution process within the NHSScotland Conduct Policy. The purpose of this meeting is to provide a supportive environment to discuss this further to determine any underlying issues and identify potential solutions.

The meeting has been arranged for:

Date: <DD/MM/YYYY>
Time: <Time>
Location: <Location>

You are entitled to be represented by a Trade Union representative or accompanied by a work colleague. If you want to exercise this right it will be your responsibility to make the necessary arrangements.

Please confirm your attendance by contacting <First Name Surname> on <Telephone Number> and advise of the name and role of anyone accompanying you, by <DD/MM/YYYY>.

I have enclosed a copy of the Conduct Policy for you information. This can also be found on the website.

I would like to take this opportunity to remind you that confidential Occupational Health Service advice is available if you require support with any health issues as a result of the conduct process. Details can be found on the Board’s intranet page.

In the meantime, if you have any queries regarding the above, please do not hesitate to contact me.

Yours sincerely


<First name Surname Manager>
<Job Title of Manager>

Enc Conduct Policy
<Any other supporting documentation>

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Version history

Published: 01 March 2020


2 page [DOC]