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Conduct Policy : Early Resolution follow up or final review meeting invite letter

Published: 01 March 2020


Version history

Use this letter template when inviting an employee to attend an Early Resolution follow up meeting or final review meeting.

[Recipient's name & address]



Dear <Title Surname>,

Early Resolution <Follow-Up><Final Review> Meeting

In accordance with the Early Resolution Stage of the NHSScotland Conduct Policy, I am now inviting you to a <follow-up><final review> meeting to discuss your progress to date.

The meeting has been arranged for

Date: <DD/MM/YYYY>
Time: <Time>
Location: <Location>

You are entitled to be represented by a Trade Union representative or accompanied by a work colleague. If you want to exercise this right it will be your responsibility to make the necessary arrangements.

At the Early Resolution Initial Meeting which was held on <DD/MM/YYYY>, we agreed the following improvements that needed to be demonstrated in relation to your conduct over the past <insert length of review period>:

  • <Summary of improvements needed and timescales>

We also had agreed the following support mechanisms:

  • <summary of support e.g. training, referral to the Occupational Health Service, mentoring / supervision arrangements, flexible working, employee counselling service, etc>

Please confirm your attendance by contacting <First Name Surname> on <Telephone Number> advising of the name and role of anyone accompanying you, by <DD/MM/YYYY>.
I note that a copy of the Conduct Policy was previously issued to you. Should you require a further copy this can be accessed through the website or I can arrange a copy for you.

I would like to take this opportunity to remind you that confidential Occupational Health Service advice is available if you require support with any health issues as a result of the conduct process. Details can be found on the Board’s internet page.

In the meantime, if you have any queries regarding the above, please do not hesitate to contact me.

Yours sincerely,

<First Name Surname of Manager>
<Job Title>

Enc <Any other supporting documentation>

Alternative formats

Policies and supporting information may be made available, in full or summary form, in alternative formats and community languages.

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Version history

Published: 01 March 2020


2 page [DOC]