Capability Policy : appeal hearing outcome letter

Use this letter template at Stage 1, Stage 2 or Stage 3, when writing to an employee to confirm the outcome of an appeal.


STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]

 

 

 

Dear <Title, Surname>,

Stage <1> or 2 or 3> Appeal Hearing Outcome

I refer to the appeal hearing held on <DD/MM/YYYY>.<You were accompanied at the meeting by <add name, Union or job title>. OR <You were unaccompanied at the meeting and happy to proceed on that basis >. I was supported by <Name, job title of HR Representative>[insert if appropriate - <and<name, job title> provided professional advice>.<Manager’s name, Title>, presented the management case, supported by <Name, job title of HR Representative>.

The hearing was held in accordance with the NHSScotland Capability Policy, where you exercised your right to appeal the outcome of Stage <1><2>Final Review meeting><3 Hearing> held on <DD/MM/YYYY>.

<Manager’s name, job title>, as chair of the Stage <1><2> Final Review meeting><Stage 3 Hearing>presented their response to your appeal and the reasons for their decision as follows:

[Insert details including any points raised during questioning].

<You> OR <Your representative on your behalf> outlined the reason<s> for your appeal which <is><are> summarised below:

[Insert details including any points raised during questioning].

Having considered all the written and verbal information provided, I have concluded that your appeal is [upheld / partially upheld / not upheld]. My reason(s) for this decision are as follows:-

<Insert reasons for decision>

As your appeal was <upheld [insert details on the way forward]><partially upheld [insert details on the way forward and which matters will continue to progress through to Stage <2><3> of the Capability Policy]><not upheld [insert details on the way forward and which matters will continue to progress through to Stage <2><3> of the Capability Policy] or <the decision of Stage ,<1><2><3> outcome remains in place >.

This concludes the right of appeal at this stage.

Please do not hesitate to contact me should you have any queries regarding this letter.

Yours sincerely

 

 

<Name of Appeal Chair>
<Job Title>

CC: <HR Representative to the Hearing>
<Trade Union Representative>
<Presenting Manager>
<HR representative supporting Presenting Manager>

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