Bullying and Harassment Policy : supported conversation invite letter
Use this letter template when writing to a complainant or a respondent inviting them to a supported conversation.
STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]
Dear <Title / Surname>,
Invitation to Supported Conversation
Following our discussion on the <DD/MM/YYYY> regarding the concerns raised by you / by <insert First name Surname> I am now writing to invite you to a supported conversation meeting.
The purpose of the meeting is to provide an opportunity to explore options and agree a way forward. This will be by means of a structured informal discussion.
Please confirm that you are able to attend at the following date and time:
If you think it would be helpful, you can be accompanied by a Trade Union representative or a work colleague.
I appreciate that involvement in any process as part of a workforce policy can be difficult for all concerned. Recognising this, a range of support is available, in addition to that provided by myself. For details on how to access these services, please speak to me, check the intranet, or ask a trade union representative.
If you have any queries regarding the above, please do not hesitate to contact me.
<Manager/third party’s name>
CC: <Trade Union Representative>