Bullying and Harassment Policy : supported conversation invite letter

Use this letter template when writing to a complainant or a respondent inviting them to a supported conversation.

[Recipient's name & address]




Dear <Title / Surname>,

Invitation to Supported Conversation

Following our discussion on the <DD/MM/YYYY> regarding the concerns raised by you / by <insert First name Surname> I am now writing to invite you to a supported conversation meeting.

The purpose of the meeting is to provide an opportunity to explore options and agree a way forward. This will be by means of a structured informal discussion.

Please confirm that you are able to attend at the following date and time:

Date: <DD/MM/YYYY>
Time: <Time>
Location: <Location>

If you think it would be helpful, you can be accompanied by a Trade Union representative or a work colleague.

I appreciate that involvement in any process as part of a workforce policy can be difficult for all concerned. Recognising this, a range of support is available, in addition to that provided by myself. For details on how to access these services, please speak to me, check the intranet, or ask a trade union representative.

If you have any queries regarding the above, please do not hesitate to contact me.

Yours sincerely,


<Manager/third party’s name>
<Job Title>

CC: <Trade Union Representative>



Find out about the roles and responsibilities of the people using our workforce policies across the NHS in Scotland.