STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]

Dear <Title / Surname>,

Supported Approach Outcome

Following our discussion on the <DD/MM/YYYY> regarding the concerns raised by <insert First name Surname> I am writing to confirm what we agreed.

At the meeting you <were represented / accompanied by > <were not represented or accompanied and you were happy to proceed on that basis>.

The purpose of the meeting was to discuss the concerns raised, to determine any underlying issues and identify any potential solutions.

The concerns raised were:
<detail complainants concerns>

Having considered this further, I believe the seriousness of the allegations requires investigation under the Workforce Policies Investigation Process (WPIP).

I will be the investigating manager and will be in touch with you again in the near future.
OR
<insert name and job title>, has been appointed as the investigating manager is <insert name and job title>. They will be in touch with you in the near future.
OR
The investigating manager will be in touch with you in the near future.

I appreciate that involvement in any process as part of a workforce policy can be difficult for all concerned. Recognising this, a range of support is available, in addition to that provided by myself. For details on how to access these services, please speak with me, check the intranet, ask a trade union representative.

If you have any queries regarding the above, please do not hesitate to contact me.

Yours sincerely,

<Name of Manager>
<Job Title>

CC: <Trade Union Representative>