STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]

Dear <Title, Surname>,

Further to our discussion, I am writing to confirm that concerns have been raised by <insert First Name Surname of complainant> regarding your behaviours.

I would like to meet with you to discuss this further. The purpose of this meeting will be to discuss the concerns that have been raised and next steps. This will include exploring options for early resolution if appropriate. You are entitled to be represented at this meeting by a Trade Union representative or accompanied by a work colleague.

Please confirm that you are able to attend at the following date and time:

Date: <DD/MM/YYYY>
Time: <Time>
Location: <Location>

I appreciate that involvement in any process as part of a workforce policy can be difficult for all concerned. Recognising this, a range of support is available, in addition to that provided by myself. For details on how to access these services, please speak to me, check the intranet, or ask a trade union representative.

In the meantime, please do not hesitate to contact me should you require any further information or support.

Yours sincerely

<Manager’s Name>
<Manager’s Job Title>

Cc: Trade Union Representative

Enclosed: Bullying and Harassment Policy, Guide for employee respondents, Bullying and Harassment Flowchart