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Attendance Policy : Stage 1 final review outcome letter

Published: 01 March 2020


Version history

Use this letter template when writing to an employee confirming the outcome of a Stage 1 final review meeting.

[Recipient's name & address]



Dear <Title / Surname>

Stage 1 Final Review - Outcome

Thank you for meeting with me on <DD/MM/YYYY>. We reviewed and discussed the agreed expected levels of attendance and whether these have been achieved, and the impact of any support on your attendance.

At the meeting you <were represented / accompanied by > <were not represented or accompanied and you were happy to proceed on that basis>.

I am writing to advise that

<delete as appropriate>.

<you have met the expected attendance levels set and no further action will be taken.

This concludes the formal process although you should be aware that there is a continued requirement to maintain the agreed expected attendance levels. >


<you have not met the expected attendance levels set due to extenuating circumstances <insert details>. We agreed that improved attendance is anticipated and the review period will be extended for a period of <x days/ weeks/ months> until <DD/MM/YYYY>.

I will be in contact with arrangements for a further review meeting.>


<you have not met the attendance levels set and I will be in contact to invite you to a Stage 2 Meeting.

If you are dissatisfied with the outcome, you have the right of appeal under the NHSScotland Attendance Policy. Should you wish to do so, you should complete and submit a Stage 1 appeal form to <manager’s name> within 14 calendar days of receipt of this letter.

The Stage 1 Appeal form is available on the NHSScotland Workforce Policies site, alternatively if you would like a paper copy, please let me know so I can arrange for this to be provided to you.

If you have any queries or wish to discuss this further, please do not hesitate to contact me.

Yours sincerely



< Line Manager Name>
< Job Title>

<CC Trade Union Representative>

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Version history

Published: 01 March 2020


2 page [DOC]

Find out about the roles and responsibilities of the people using our workforce policies across the NHS in Scotland.