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Attendance Policy : case review meeting outcome letter

Published: 01 March 2020


Version history

Use this letter template when writing to an employee confirming the outcome of a case review meeting.

[Recipient's name & address]






Dear <Title / Surname>

Case Review Meeting - Outcome

Thank you for attending the Case Review Meeting on <DD/MM/YYYY>.

At the meeting I was <supported by [Name and Job Title of HR representative] >. At the meeting you <were represented / accompanied by > <were not represented or accompanied and you were happy to proceed on that basis>. <Name and job title of OHS adviser> attended the meeting to provide health advice.

We discussed all recommended support mechanisms that could <facilitate a return to work> or <support you to improve your attendance at work>.

The following actions were agreed:

  • <insert bullet point summary>

If you have any queries or would wish to discuss this further, please do not hesitate to contact me.

Yours sincerely


<Line Manager Name>
<Job Title>

<Cc HR Representative>
<OHS adviser>
<Trade Union Representative>

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Version history

Published: 01 March 2020


1 page [DOC]

Find out about the roles and responsibilities of the people using our workforce policies across the NHS in Scotland.