The policies on this website are from phase 1 of the ‘Once for Scotland' Workforce Policies Programme.
Further policies will become available in later phases.

Attendance Policy : appeal hearing outcome letter

Use this letter template when writing to an employee confirming the outcome of an appeal hearing.


STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]

 

 

 

 

 

Dear <Title / Surname>,

Stage <2><3>Appeal Hearing Outcome

I refer to the appeal hearing held on <DD/MM/YYYY>.<You were accompanied at the meeting by <add name, Union or job title>. OR <You were unaccompanied at the meeting and happy to proceed on that basis >. I was supported by <Name, job title of HR Representative>.<Manager’s name, Title>, presented the management case, supported by <Name, job title of HR Representative>.

The hearing was held in accordance with the NHSScotland Attendance Policy, where you exercised your right to appeal the outcome of Stage <2 Final Review meeting><3 Hearing> held on <DD/MM/YYYY>.


<Manager’s name, job title>, as chair of the Stage <2 Final Review meeting><Stage 3 Hearing>presented their response to your appeal and the reasons for their decision as follows:

[Insert details including any points raised during questioning].

<You> OR <Your representative on your behalf> outlined the reason<s> for your appeal which <is><are> summarised below:

[Insert details including any points raised during questioning].

Having considered all the written and verbal information provided, I have concluded that your appeal is [upheld / partially upheld / not upheld]. My reason(s) for this decision are as follows:-

<Insert reasons for decision>

As your appeal was <upheld [insert details on the way forward]><partially upheld [insert details on the way forward and which matters will continue to progress through to Stage <2><3> of the Attendance Policy]><not upheld [insert details on the way forward and which matters will continue to progress through to Stage <2><3> of the Attendance Policy or the decision of Stage <2><3> outcome remains in place >.

This concludes the right of appeal at this stage.

Please do not hesitate to contact me should you have any queries regarding this letter.

Yours sincerely

 

 

<Name of Appeal Chair>
<Job Title>

CC: HR Representative to the Hearing
Trade Union Representative
Presenting Manager
HR representative supporting Presenting Manager

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