Attendance Policy : appeal hearing invite letter
Use this letter template when inviting an employee to an appeal hearing.
STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]
Stage <2><3> Appeal Hearing
I refer to your letter of <DD/MM/YYYY> appealing against the outcome of the Stage <2 Final Review Meeting><3 Hearing>.
I now write to invite you to an Appeal Hearing. I will chair the Hearing supported by <insert name and job title of HR representative on the panel> who will provide HR advice.
<Line Manager’s name and job title> will present the management case supported by <name and job title of HR representative> .
You may wish to be represented by a Trade Union representative or accompanied by a work colleague.<I understand you were previously represented by <name and job title/union>.
The meeting arrangements are as follows:
Date: <DD/MM/YYYY – at least 14 days in advance>
Prior to the meeting please:
- Confirm your availability to attend;
- Advise who will accompany you if you have not already notified me;
- Provide a written statement of case outlining your grounds for appeal.
This information should be provided to me by <date 7 days prior to the meeting>.
In the meantime, if you have any queries please do not hesitate to contact me.
<Name of the Hearing Chair>
<Cc: Trade Union Representative
Panel HR Representative
HR support for the line manager