Workforce Policies Investigation Process : witness invite to investigation meeting letter
Use this letter template when inviting witnesses to meetings and confirming the members of the investigation team.
STRICTLY PRIVATE & CONFIDENTIAL
[Recipients name and address]
[*Delete as appropriate]
Dear <Title, Surname>,
Invitation to Investigation Meeting
Further to [*your meeting with <manager name, job title>I am writing to advise you that I have been asked to undertake the Investigation into the following concerns:/*our meeting I am writing to arrange to meet with you to explore your knowledge of the following concerns more fully:]
<General outline of issue under investigation>
The investigation meeting has been arranged as follows:
Date: <DD/MM/YYYY> [mutually agreed date]
Although the meeting is being held under the NHSScotland Workforce Policies Investigation Process, you are not yourself under investigation. I will chair the meeting, supported by <Name of HR representative>, <Job Title>. You are entitled to be represented at this meeting by a Trade Union representative or accompanied by a work colleague.
If you have not already done so, it would be helpful if you are able to provide me with a statement outlining your awareness of these issues before we meet. Alternatively we can explore this with you further at the meeting.
In the meantime you should avoid discussing the case with anyone other than your representative to ensure your confidentiality and that of the other parties involved.
I would be grateful if you could let me know if you are able to attend on the above date and advise me who will accompany you if you have not already informed me.
Please do not hesitate to contact me should you require any further information in advance of our meeting.
<Investigating Manager Name>
<Job Title >
Enc NHSScotland Workforce Policies Investigation Process, Flowchart, Guide for witnesses
Cc: <Human Resources Representative>
<Trade Union Representative>
<Line Manager (where different from the investigation manager)>