Grievance Policy : Early Resolution collective grievance acknowledgement letter

Use this letter template at the Early Resolution stage, when writing to the nominated employee to acknowledge a collective grievance.

[Recipient's name & address]


Dear < Title, Surname (name of Nominated Employee Representative)>

Acknowledgment of Collective Grievance

I am writing to acknowledge receipt of the <Collective Grievance Notification form><Collective Grievance> which <I received><you raised> <today><DD/MM/YYYY>.

I would welcome the opportunity to discuss this with you in the hope we can achieve early resolution. In this respect I would like to invite you to meet with me on:

Date: <DD/MM/YYYY>
Time: <insert time>
Location: <insert location>

You may wish to be represented by a Trade Union representative and accompanied by one other affected work colleague. If not represented by a Trade Union Representative, a third affected colleague may attend.

Please confirm if these arrangements are suitable and who will be attending, by contacting <insert appropriate contact details> by <DD/MM/YYYY>.

Yours sincerely


<Manager’s First Name, Surname>
<Manager’s Job Title>

cc: <Trade Union Representative>

Enc Grievance Policy, Grievance Policy Flowchart, Grievance Policy Guide for Employees.


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