Capability Policy : Stage 2 initial meeting outcome letter

Use this letter template when writing to an employee confirming the outcome of an initial Stage 2 meeting.

[Recipient's name & address]


Dear <Title, Surname>

Stage 2 Meeting - Outcome

Thank you for meeting with me on <DD/MM/YYYY>. I was supported at the meeting by <name, job title> who provided HR advice and <name, job title> who supported you through Stage 1 of the NHSScotland Capability Policy.

At the meeting you <were represented><accompanied> by <name><Union><job title> <were not represented or accompanied and you were happy to proceed on that basis>.

During the meeting we reviewed and discussed the ongoing issues related to your performance at work and how the expected standard can be achieved.

At this meeting we agreed the attached updated Supported Improvement Plan which outlines the outstanding areas of improvement required, the further support that will be made available to you and the timescales for achievement.

In line with our discussion we will meet again in <insert month or date of next meeting> to review progress. If in the meantime you have any queries, please do not hesitate to contact me.

Yours sincerely


<Stage 2 Chair>
<Job Title>

Cc: <Trade Union Representative>
<Line Manager>
<HR Representative>

Enc. Supported Improvement Plan


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