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Capability Policy : Stage 2 appeal invite letter

Published: 01 March 2020


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Use this letter template at Stage 2, when inviting an employee to an appeal hearing.

[Recipient's name & address]




Dear <Title, Surname>

Stage 2 Appeal Hearing

I refer to your letter of <DD/MM/YYYY> appealing against the outcome of the Stage 2 Final Review Meeting under the NHSScotland Capability Policy. I now write to invite you to an Appeal Hearing.

I will chair the Hearing supported by <insert name and job title of HR representative on the panel> who will provide HR advice. [insert as appropriate < and <name, job title> will provide professional advice>.]

<Stage 2 Final Review chair ’s name and job title> will present the management case supported by <name and job title of HR representative> . < Line Manager’s name and job title>
will attend as a witness.

You may wish to be represented by a Trade Union representative or accompanied by a work colleague.<I understand you were previously represented by <name><job title><union>.

The meeting arrangements are as follows:

Date: <DD/MM/YYYY – at least 14 days in advance>
Time: <Time>
Location: <Location>

Prior to the meeting please:

  • Confirm your availability to attend;
  • Advise who will accompany you if you have not already notified me;
  • Provide a written statement of case outlining your grounds for appeal.

This information should be provided to me by <date 7 days prior to the meeting>. You will be provided with the management case on receipt of your case.

In the meantime, if you have any queries please do not hesitate to contact me.

Yours sincerely


<Name of the Hearing Chair>
<Job Title>

Cc: <Trade Union Representative>
<HR Representative (panel)>
<Stage 2 Hearing Chair>
<HR support for the line manager>

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Version history

Published: 01 March 2020


1 page [DOC]