Capability Policy : Early Resolution outcome - move to formal process letter
Use this letter template at the Early Resolution stage, when writing to an employee confirming the outcome of informal discussions.
STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]
Dear <Title, Surname>,
Outcome from Early Resolution process
Following the final review meeting with myself on <DD/MM/YYYY> regarding the early resolution process as set out in the NHSScotland Capability Policy, I am writing to confirm the outcome. I note you were <represented><accompanied> by <First Name, Surname>, <Union><Job Title>. <I note that you were not represented or accompanied and were happy to proceed on that basis>.
The purpose of our discussion was to review your performance at work in your current role as <Job Title>, <Band> with a view to establishing whether an improvement had been made and to review the support and assistance provided to you from our initial discussions.
As discussed during the meeting, I have reviewed your performance over the <insert length of review period> and unfortunately, satisfactory improvement has not been achieved in the following areas:
- <Detail regarding why improvements / areas have not been achieved – are examples given in SIP? If not, detail here>
As discussed during the meeting, your performance will now be addressed under Formal Stage 1 of the NHSScotland Capability Policy. Details of the next stage of the process will be issued to you in the near future.
I would like to take this opportunity to remind you that confidential Occupational Health Service advice is available if you require support with any health issues as a result of the capability process. Details can be found on the Board’s intranet page.
If you have any queries regarding the above, please do not hesitate to contact me.
<Name of Manager>
Trade Union Representative
Enc Supported Improvement Plan
<Any other supporting documentation>