Bullying and Harassment Policy : review hearing invite letter

Use this letter template when writing to a complainant or respondent who has asked for a review of the investigation process, inviting them to a review hearing.

[Recipients name and address]



Dear <Title, Surname>,

I refer to <first name, surname, job title> acknowledgement of your request for a review dated <DD/MM/YYYY>.

I would now like to invite you to attend a hearing which will consider the issues you have raised in relation to the investigation process. You are entitled to be represented at this meeting by a Trade Union representative or accompanied by a work colleague.

Please confirm that you are able to attend at the following date and time:

Date: <DD/MM/YYYY>(date to be at least 14 days hence)
Time: <Time>
Location: <Location>

Please provide information outlining your case by <DD/MM/YYYY> (date to be 7 days prior to hearing). On receipt of your statement of case the management case will be sent to you.

In the meantime, please do not hesitate to contact me should you require any further information.

Yours sincerely


<Review Hearing Chair’s Name>
<Job Title>

CC: <HR Representative (supporting the review hearing)>
<Investigating Manager>
<HR Representative supporting investigating manager>
<Trade Union Representative>


1 page [DOC]