Attendance Policy : Stage 3 hearing invite letter
Use this letter template at Stage 3, when inviting an employee to an absence management hearing.
STRICTLY PRIVATE & CONFIDENTIAL
[Recipient's name & address]
Dear <Title / Surname>
Stage 3 Hearing
I refer to <manager’s name> letter of <DD/MM/YYYY> providing the outcome of the Stage 2 Final Review Meeting. This advised that the expected attendance levels have not been achieved within agreed timescales.
I now write to invite you to a Stage 3 Hearing. I will chair the Hearing supported by <insert name and job title of HR representative on the panel> who will provide HR advice.
<Line Manager’s name and job title> will present the management case supported by <name and job title of HR representative> .
You may wish to be represented by a Trade Union representative or accompanied by a work colleague.<I understand you were previously represented by <name and job title/union>.
The meeting arrangements are as follows:
Date: <DD/MM/YYYY – at least 14 days in advance>
Potential outcomes from the hearing are:
- A further period of review;
- Permanent redeployment;
- Dismissal on the grounds of capability.
Prior to the meeting please:
- Confirm your availability to attend;
- Advise who will accompany you if you have not already notified me;
- Provide a written statement of case, should you wish to do so.
This information should be provided to me by <date 7 days prior to the meeting>.
In the meantime, if you have any queries please do not hesitate to contact me.
<Name of the Hearing Chair>
<Cc: Trade Union Representative
Panel HR Representative
HR support for the line manager