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Attendance Policy : Stage 1 invite letter

Published: 01 March 2020


Version history

Use this letter template at Stage 1, when inviting an employee to an absence management meeting.

[Recipient's name & address]





Dear <Title / Surname>

Stage 1 Meeting

In our previous discussions about your attendance, you were advised that any further absence could result in progression to formal stages of the NHSScotland Attendance Policy. I now write to invite you to a Stage 1 Meeting. At this meeting we will discuss your level of absence from work and any support needed to help you achieve the expected attendance level.

Insert as appropriate
<Key to this discussion will be the advice provided by Occupational Health after your recent appointment>

The meeting arrangements are as follows:

Date: <DD/MM/YYYY – 7 days from date of letter>
Time: <Time>
Location: <Location>

You may wish to be represented by a Trade Union representative or accompanied by a work colleague.

Prior to the meeting please:

  • Confirm your availability to attend
  • Advise who will accompany you if you have not already notified me.

This information should be provided to me by <date 7 days prior to the meeting>.

In the meantime, if you have any queries, please do not hesitate to contact me.

Yours sincerely



<Line Manager Name>
<Job Title>

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Version history

Published: 01 March 2020


1 page [DOC]