Overview of chart structure

Chart begins when an employee requests a secondment. Then the manager is asked if they agree to the request.

If the manager does not agree to the request, they meet with the employee to discuss the decision. Their reasons for not agreeing to the request are then confirmed in writing. If the employee chooses to appeal, the process is managed in line with the Formal hearing guide. Otherwise, the process ends.

If the manager does agree to the secondment request, but the application is unsuccessful, the process ends. If the application is successful, a Secondment agreement is completed.

The secondment is reviewed in advance of the end date. If there is no request to change the end date, the process ends. If there is a request to change the end date, the reason for the request must be confirmed.

If the request is to extend the secondment, the releasing manager receives a secondment extension request. If agreed, the secondment is extended, and the process ends. If not agreed, the releasing manager meets with the employee to provide reasons.

If the employee wants to continue in the seconded role on a fixed-term basis, the flow links with the Fixed-term Contract Policy. The Secondment Policy process ends. Otherwise, the employee returns to their substantive post, and the process ends.

If the request to change the end date is not due to ending the secondment early, the process ends. Otherwise, the person who made the request needs to be confirmed. There are 3 options:

• releasing manager
• receiving manager
• employee

If the releasing manager requests to end the secondment early, they discuss it with the receiving manager and employee, providing the reasons and confirming the agreed notice period.

If the receiving manager requests to end the secondment early, they discuss it with the releasing manager. Then, the releasing manager and employee discuss and agree on the terms of the employee’s return to their substantive post. The process ends.

If the employee requests to end the secondment early, they have a discussion with the receiving manager to explore reasons and possible adjustments. If the employee chooses to continue with the secondment, the process ends.

If the employee does not want to continue with the secondment, they discuss options for returning to their substantive post with the releasing manager. The employee then gives both the receiving and releasing managers the agreed notice. The process then ends.

Secondment Policy flowchart

Chart begins when employee requests secondment, then the question is asked, manager agrees to employee request?

If the answer is no to the question, manager agrees to employee request, then manager meets with employee and provides reason in writing.

Then the question is asked, employee appeals decision?

If the answer is no to the question, employee appeals decision, then the process ends. If the answer is yes to the question, employee appeals decision, then appeal progressed in line with Formal hearing guide Then the Secondment Policy process ends.

If the answer is yes to the question, manager agreed to employee request, then the question is asked, recruitment application successful?

If the answer is no to the question, recruitment application successful, then the process ends.

If the answer is yes to the question, recruitment application successful, then secondment agreement is completed. Then secondment is reviewed in advance of end date.

Then the question is asked, is there a request to change the end date?

If the answer is no to the question, is there a request to change the end date, then the process ends.

If the answer is yes to the question, is there a request to change the end date, then the question is asked, is the request for an extension?

If the answer is yes to the question, is the request for an extension, then releasing manager receives secondment extension request. Then the question is asked, does releasing manager agree to extension?

If the answer is no to the question, does releasing manager agree to extension, then secondment ends. Then the process ends.

If the answer is yes to the question, does releasing manager agree to extension, then releasing manager meets with employee to provide reasons. Then the question is asked, does the employee wish to continue in secondment post on a fixed-term contract basis?

If the answer is yes to the question, does the employee wish to continue in secondment post on a fixed-term contract basis, then go to Fixed-term Contract Policy. Then the Secondment Policy process ends.

If the answer is no to the question, does the employee wish to continue in secondment post on a fixed-term contract basis, then employee returns to substantive role. Then the process ends.

If the answer is no to the question, is there a request to change the end date, then the question is asked, is the request for ending the secondment early?

If the answer is no to the question, is the request for ending the secondment early, then the process ends.

If the answer is yes to the question, is the request for ending the secondment early, then the question is asked, is request from releasing manager?

If the answer is yes to the question, is request from releasing manager, then releasing manager discusses with receiving manager and employee providing reasons and confirms agreed notice. Then the process ends.

If the answer is no to the question, is request from releasing manager, then the question is asked is request from receiving manager?

If the answer is yes to the question, is request from receiving manager, then receiving manager discusses with releasing manager. Then releasing manager and employee discuss and agree the terms of employee’s return. Then the process ends.

If the answer is no to the question, is request from receiving manager, then the question is asked, is request from employee?

If the answer is no to the question is request from employee, then the process ends.

If the answer is yes to the question, is request from employee, then Employee discusses with receiving manager to explore reasons and possible adjustments.

Then the question is asked, employee chooses to continue with secondment?

If the answer is yes to the question, employee chooses to continue with secondment, then the process ends.

If the answer is no to the question, employee chooses to continue with secondment, then releasing manager and employee discuss the options of employee’s return. Then employee gives the agreed notice to both the receiving and releasing manager, then the process ends.