Annual leave calculator

The annual leave calculator can be used by employees and managers to calculate annual leave entitlement in hours.

Employment type *

Agenda for Change (AfC)

Executive and Senior Management

doctor or dentist in training including specialty registrar (on salary points 0, 1 or 2)

specialty registrar on salary point 3+, consultant, specialty doctor, associate specialist, and any other career grade staff

Working hours *

From 1 April 2026, the full-time working week for Agenda for Change staff in Scotland will reduce from 37 to 36 hours. Part-time staff’s hours will reduced on a pro-rata basis.
More about the reduction in the working week for Agenda for Change staff in NHSScotland

The list below provides the option to calculate entitlement based on either a 36 hour contract, a 37 hour contract or a 37.5 hour contract. Care should be taken to choose the correct option. Anyone looking to ascertain entitlement in the 2025-26 leave year should choose "My hours are based on a 37 hour contract". But anyone looking to check entitlement for the 2026-27 leave year (i.e. from 1 April 2026 onwards) should choose "My hours are based on a 36 hour contract ".

The option to calculate based on 37 and 37.5 full-time hours will be left on the system for three months after 1 April 2026 to allow for any legacy calculations to be made. Staff should therefore ensure that any calculations which need to be done based on these hours are complete by 1 July 2026.

My hours are based on a 36 hour contract

My hours are based on a 37 hour contract

My hours are based on a 37.5 hour contract

Calculate annual leave for ...

When hours worked or years of service change across the calculation add a calculation period.

Calculation period

Period start date

Period end date

Hours worked (per week)

Check your public holiday entitlement on your Board’s intranet for this time period.

Public holidays (days)

Years of NHS service

0 to 4 years

5 to 9 years

10 plus years

For accurate results, you should add a calculation period if your circumstances change during the leave year. For example, when your NHS service increases from 4 to 5 years.

Calculation period

Period start date

Period end date

Hours worked (per week)

Check your public holiday entitlement on your Board’s intranet for this time period.

Public holidays (days)

Years of NHS service

0 to 4 years

5 to 9 years

10 plus years

For accurate results, you should add a calculation period if your circumstances change during the leave year. For example, when your NHS service increases from 4 to 5 years.

Calculation period

Period start date

Period end date

Hours worked (per week)

Check your public holiday entitlement on your Board’s intranet for this time period.

Public holidays (days)

Years of NHS service

0 to 4 years

5 to 9 years

10 plus years

For accurate results, you should add a calculation period if your circumstances change during the leave year. For example, when your NHS service increases from 4 to 5 years.

Calculation period

Period start date

Period end date

Hours worked (per week)

Check your public holiday entitlement on your Board’s intranet for this time period.

Public holidays (days)

Years of NHS service

0 to 4 years

5 to 9 years

10 plus years

For accurate results, you should add a calculation period if your circumstances change during the leave year. For example, when your NHS service increases from 4 to 5 years.

Calculation period

Period start date

Period end date

Hours worked (per week)

Check your public holiday entitlement on your Board’s intranet for this time period.

Public holidays (days)

Years of NHS service

0 to 4 years

5 to 9 years

10 plus years

For accurate results, you should add a calculation period if your circumstances change during the leave year. For example, when your NHS service increases from 4 to 5 years.

Calculated annual leave

Public holidays

hours

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