Attendance Policy : appeal hearing invite letter

Use this letter template when inviting an employee to an appeal hearing.

[Recipient's name & address]





Dear <Title/Surname>

Stage <2><3> Appeal Hearing

I refer to your letter of <DD/MM/YYYY> appealing against the outcome of the Stage <2 Final Review Meeting><3 Hearing>.

I now write to invite you to an Appeal Hearing. I will chair the Hearing supported by <insert name and job title of HR representative on the panel> who will provide HR advice.

<Line Manager’s name and job title> will present the management case supported by <name and job title of HR representative> .

You may wish to be represented by a Trade Union representative or accompanied by a work colleague.<I understand you were previously represented by <name and job title/union>.

The meeting arrangements are as follows:

Date: <DD/MM/YYYY – at least 14 days in advance>
Time: <Time>
Location: <Location>

Prior to the meeting please:

  • Confirm your availability to attend;
  • Advise who will accompany you if you have not already notified me;
  • Provide a written statement of case outlining your grounds for appeal.

This information should be provided to me by <date 7 days prior to the meeting>.

In the meantime, if you have any queries please do not hesitate to contact me.

Yours sincerely



<Name of the Hearing Chair>
<Job Title>

<Cc: Trade Union Representative
Panel HR Representative
Line Manager
HR support for the line manager


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This guide will help managers use the Attendance Policy to support employees, where health issues are impacting on their ability to be at work.